At Superlative coffee services we know that pre-loading inspection is crucial to ensure that the coffee being exported meets the buyer’s specifications and quality standards. Below is a detailed step-by-step guide to the pre-loading inspection process we follow at the exporter’s facility:

1. Preparation for Inspection

– Review Contractual terms: Before visiting the facility, review the contract and buyer’s specifications to understand the requirements for labeling, grading, and quantity.
– Inspection Tools: Prepare necessary tools and equipment such as sampling tools, labels.

2. Arrival at Coffee Exporter’s Facility

– Introduce Inspection Team: Meet with the facility manager and introduce the inspection team. Explain the purpose and scope of the inspection.

3. Physical Readiness Assessment

– Visual Inspection of Coffee Bags: Check the condition of the coffee bags to ensure they are intact and free from damage or contamination.
– Storage Conditions: Verify that the coffee is staffed in a clean, dry, and pest-free environment to prevent quality degradation.

4. Sampling Process

– Random Sampling: Take samples from at least every accessible bag. Ensure that samples represent different sections of the stack.
– Sample Labeling: Clearly label each sample with relevant details such as date, number of bags, contract number,grade of coffee, buyer,exporter,
– Sample Sealing: We seal samples in airtight containers to preserve quality for further analysis.

5. Label Verification

– Compliance Check: Ensure that all bags are labeled according to the buyer’s instructions. This includes checking for correct information such as origin, grade, and lot number.

6. Bag Counting and Verification

– Count Bags: Manually count the number of bags on stack to ensure they match the quantity specified in the contract.

7. Grade Confirmation

– Visual Inspection: Conduct a preliminary visual inspection to check if the coffee appears to be the correct grade as contracted.

8. Reporting and Documentation

– Inspection Report: Compile a detailed report outlining the findings of the inspection. Include observations, discrepancies, and any corrective actions taken.
– Photographic Evidence: Include photographs of the storage conditions, labeling, and any issues identified during the inspection.
– Sign-Off: Obtain signatures from both the inspection team and the facility manager to confirm the completion of the inspection.

9. Follow-Up Actions

– Address Discrepancies: Work with the exporter to address any discrepancies or issues identified during the inspection.
– Communication with Buyer: Communicate findings to the buyer, providing assurance of compliance or detailing any issues that need resolution.

By following this detailed inspection process, you can ensure that the coffee being exported meets all necessary standards and contractual obligations, thereby maintaining quality and buyer satisfaction.